Senior Administrator, GPS Subcontracts

Corporate Services and Operations | Procurement, Strategic Sourcing and Contracts
Same job available in 17 locations

Atlanta, Georgia, United States

Austin, Texas, United States

Baltimore, Maryland, United States

Chicago, Illinois, United States

Cincinnati, Ohio, United States

Colorado Springs, Colorado, United States

Dallas, Texas, United States

Denver, Colorado, United States

Houston, Texas, United States

Huntsville, Alabama, United States

Miami, Florida, United States

Philadelphia, Pennsylvania, United States

Pittsburgh, Pennsylvania, United States

Richmond, Virginia, United States

San Antonio, Texas, United States

Tampa, Florida, United States

Tempe, Arizona, United States

Position Summary

The Contingent Staffing Solutions (CSS) Team provides alternative staffing support focused on “future of work” solutions from forecasting to execution across all sectors. We combine Contingent Workforce Services (CWS) support with Independent Contractor capabilities to augment Deloitte’s traditional subcontractor staffing (pre and/or post award).

Purpose of the Position

The Federal Senior Administrator will work directly with Federal client engagement teams to advise on the best procurement strategy and execute the identification, onboarding, and maintenance of contractor resources with a clear and concise understanding of federal procurement rules and regulations.

Work you’ll do

The person filling this role would work directly with the CSS Team members in US and India who currently support all the 3rd party federal contingent procurement/onboarding and maintenance. Immediate responsibilities/expectations after training period would be:

  • Articulate the contractor procurement process to stakeholders, including the reasons behind the processes that are in place.
  • Set expectations on bill rates, procurement time frame, and possible challenges with the contractor procurement process.
  • Make recommendations on the contractor sourcing strategy at the engagement level: addition of new vendors, alternate sourcing methods, etc.
  • Conduct forecasting with engagement teams to determine their ongoing needs.
  • Conduct discussions with vendors on delivery challenges and make recommendations to vendors and engagements for process improvements.
  • Create Project Records and subcontractor resource requests in proprietary vendor management system and broadcast requests to the designated Supply Chain enabling the vendors to respond with qualified candidates
  • Analyze supply chain responses by performing risk-factor analysis and pre-screening candidate resumes to match requirement specifications (technical and functional) prior to forwarding to engagements for consideration
  • Facilitate and schedule candidate interviews
  • Collect/organize documents for required Consent Packages
  • Conduct preliminary negotiations with subcontractors, including but not limited to terms and conditions and pricing
  • Create work orders in the CWS web portal/update as required
  • Facilitate the hiring process of contractors, including rate and other negotiations as needed, generation of legal documents, gathering of all information for systems access/laptop needs
  • Advise Engagement teams on use of firm financial system, CostPoint, to enter purchase requisitions (PRs) and create purchase orders (POs) for contractor assignments
  • Organize and maintain contract data pertaining to the procurement lifecycle according to the Federal Acquisitions Regulations (FAR) in firm data repository systems, Costpoint, VantagePoint, and OpenText
  • Process Costpoint Requisitions
  • Review and obtain compliant data from Vendor Portal
  • Build FAR compliant procurement files in Microsoft OpenText
  • Correspond with internal and external customers in a timely and professional manner
  • Operate independently as a procurement professional while maintaining clear and concise communication with all stakeholders and leadership
  • Support audit response activities as required
  • Other Ad Hoc tasks as identified/required

The successful candidate will possess:

  • An effective understanding of emerging information technology (IT) concepts and tools. Must be able to converse with IT professionals (at all levels) regarding IT skill requirements
  • Knowledge of the software development lifecycle
  • Knowledge of procurement lifecycle
  • Strong prioritization skills, including the ability to balance multiple high priority tasks and re-prioritize during a workday
  • Demonstrate strong organizational skills and careful attention to detail
  • Ability to work successfully in a team environment and make significant contributions toward achieving team goals and objectives
  • Excellent written and verbal communication skills
  • Strong Quality Assurance skills



  • A minimum of 4 years of relevant professional experience as a contracts/subcontracts administrator
  • Bachelor’s degree
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
  • Ability to travel 5-10%, on average, based on the work you do and the clients and industries/sectors you serve.


  • Familiar with contractual and regulatory requirements (ie. FAR, DFAR, AIDAR, etc.) to ensure all procurement activity performed is completed in a compliant manner and in accordance with company policies and procedures
  • Use of Deltek Costpoint

Recruiting for this role ends on 6.28.24

Information for applicants with a need for accommodation:

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $66,200.00-$121,800.00.

You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.



Recruiting tips

From developing a stand out resume to putting your best foot forward in the interview, we want you to feel prepared and confident as you explore opportunities at Deloitte. Check out recruiting tips from Deloitte recruiters.

At Deloitte, we know that great people make a great organization. We value our people and offer employees a broad range of benefits. Learn more about what working at Deloitte can mean for you.
Our people and culture

Our diverse, equitable, and inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and perspectives, and bring more creativity and innovation to help solve our client most complex challenges. This makes Deloitte one of the most rewarding places to work. Learn more about our inclusive culture.
Our purpose

Deloitte’s purpose is to make an impact that matters for our clients, our people, and in our communities. We are creating trust and confidence in a more equitable society. At Deloitte, purpose is synonymous with how we work every day. It defines who we are. We are focusing our collective efforts to advance sustainability, equity, and trust that come to life through our core commitments. Learn more about Deloitte's purpose, commitments, and impact.
Professional development

From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to build new skills, take on leadership opportunities and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.

As used in this posting, "Deloitte" means Deloitte Services LP, a subsidiary of Deloitte LLP. Please see for a detailed description of the legal structure of Deloitte LLP and its subsidiaries.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

Requisition code: 181318


Caution against fraudulent job offers!

We have been informed of instances where jobseekers are led to believe of fictitious job opportunities with Deloitte US (“Deloitte”). In one or more such cases, false promises of actual or potential selection, or initiation or completion of the recruitment formalities appear to have been or are being made. Some jobseekers appear to have been asked to pay money to specified bank accounts of individuals or entities as a condition of their selection for a ‘job’ with Deloitte. These individuals or entities are in no way connected with Deloitte and do not represent or otherwise act on behalf of Deloitte.

We would like to clarify that:

  • At Deloitte, ethics and integrity are fundamental and not negotiable.
  • We are against corruption and neither offer bribes nor accept them, nor induce or permit any other party to make or receive bribes on our behalf.
  • We have not authorized any party or person to collect any money from jobseekers in any form whatsoever for promises of getting jobs in Deloitte.
  • We consider candidates on merit and that we provide an equal opportunity to eligible applicants.
  • No one other than designated Deloitte personnel (e.g., a Deloitte recruiter or Deloitte hiring partner) is permitted to extend any job offer from Deloitte.

Anyone who at any time has made or makes any payment to any party in exchange for promises of job or selection for a job with Deloitte or any matter related to this (including those for ‘registration’, ‘verification’ or ‘security deposit’) or otherwise engages with any such person who has made or makes fraudulent promises or offers, does so (or has done so) entirely at their own risk. Deloitte takes no responsibility or liability for any such unauthorized or fraudulent actions or engagements. We encourage jobseekers to exercise caution.