Office Services Manager

Administrative & Support Services | Business Services

New York, New York, United States

Position Summary

Office Services Manager

Description

Job Title: Office Services Manager

Career Level: Manager

Channel/Function: Business Services

Area of Responsibility: New York City 

Position Reports to: Senior Manager, Business Services

Key Clients/Stakeholders: Partners/Principals/Managing Directors (PPMDs), Senior Managers/Managers, Geography Operations

Leadership, Regional Operations Leadership.

Deloitte is one of the leading professional services organizations in the United States specializing in audit, tax, consulting, and financial advisory services with clients in more than 20 industries. We provide powerful business solutions to some of the world's most well-known and respected companies, including more than 75 percent of the Fortune 100.

At Deloitte, you can have a rewarding career on every level. In addition to challenging and meaningful work, you'll have the chance to give back to your community, make a positive impact on the environment, participate in a range of diversity and inclusion initiatives, and get the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize everything from your career path to your educational opportunities to your benefits. And our culture of innovation means your ideas on how to improve our business and your clients' will be heard.

Visit www.deloitte.com/us/careers to learn more about our culture, benefits, and opportunities.

Deloitte Services LP includes internal support areas such as Marketing and Communications, Human Resources/Talent, Information Technology, Financial Support Services.

Position Summary:

The Office Services Manager is responsible for the oversight and management of all aspects of the One Team, a centralized service delivery model supporting the office and multiple internal clients in a service center environment. The Office Services Manager is a key business advisor to internal clients and key stakeholders of One Team’s portfolio of services including all Hospitality and Office Services. This role will provide guidance, expertise, coaching and counseling to all One Team office professionals and will work closely with other leaders within Workplace Services, both locally and nationally, to drive the efficiency and cross teaming that are critical to delivering the highest levels of client service. The Office Services Manager will possess a deep knowledge of the firm, our internal clients and their needs, and the One Team service model to ensure consistent outstanding service delivery to all supported clients on a consistent basis. Key success factors for this role include the ability to build effective relationships, communicate effectively, and cultivate a high performing team. The Office Services Manager will work closely with the Senior Manager of Business Operations and regional operations leadership to coordinate and implement all local, regional, and national One Team initiatives.

Primary Duties and Responsibilities:

  • Manages Daily Operations – Manages all aspects of the practice office One Team operations to ensure the highest levels of efficiency and customer satisfaction.
  • Responsible for managing the delivery of all One Team services including administrative, hospitality, and office services.
  • Maintains a thorough knowledge of all One Team support activities and best practices services consistently meet customer needs and expectations while complying with organization standards, policies, and practices.
  • Responsible for all workflow management activities for One Team, working collaboratively with all service lines within One Team, including National One Team groups, to ensure seamless and efficient service delivery.
  • Manages client and vendor relationships including several outsourced service providers to ensure the highest levels of consistent and quality service delivery.
  • Partners with Senior Manager of Business Services to develop and execute service strategies, programs, and processes for delivering a superior customer experience; ensures consistent implementation and compliance of regional and national One Team initiatives.
  • Collaborates with all service lines within Workplace Services to promote and facilitate cross-training and teaming; proactively builds a cohesive team by educating, sharing information, and providing updates.
  • Fosters a positive, collaborative environment; meets regularly with direct reports to understand issues and assess workload, service challenges, and provide continuous, ongoing performance feedback. Defines clear business objectives and has the ability to guide the work of others using strong problem solving skills to address complex service challenges.
  • Monitors various reporting tools to ensure compliance with operational policies and procedures (daily time reporting, overtime, etc.).
  • Manage Client Experience and Relationships– Delivers exceptional client experiences in all One Team Services while building and maintaining effective client relationships.
  • Drives accountability for and creates a culture of understanding the needs of our clients; actively seeks to understand client feedback to continuously improve the client experience.
  • Builds strong client relationships with local office leadership by understanding business needs, managing flawless service delivery, resolving issues, and bringing solutions for all One Team needs; leverages relationships as needed to seek conflict resolution as it relates to people or services provided.
  • Serves as an ambassador for One Team services, educating clients and team members on service offerings and capabilities.
  • Actively addresses service challenges by leveraging an understanding of client business needs and strong problem solving skills; proactively communicates issues, challenges, and solutions upwards to ensure successful service delivery and relationship management.
  • Financial Planning and Analysis – Manages budget effectively through regular analysis and interpretation of key metrics including headcount forecast and reporting by period and overtime.
  • Understands and prioritizes multiple competing financial interests to balance fiscal responsibility with the need to maintain the desired overall client experience and mitigate risks to our operations.
  • Manages all operations of One Team to key financial metrics; provides regular reporting and analysis each period as well as ad hoc reporting as requested by leadership.
  • Assists in the budget planning process as it relates to the One Team budgets and expense forecasting of items atypical such as capital purchases and increased maintenance spend.
  • Responsible for proactively managing/leveraging resources to balance overtime requests with services provided.
  • Analyzes monthly financial results and provides guidance/consultation to key clients and stakeholders.
  • Evaluates compensation adjustments; reviews recommendations provided by Talent and makes appropriate adjustments for Senior Manager, Talent and Regional Operations Leadership review.
  • Project Management – Acts as project manager responsible for overall planning, direction, coordination, implementation, execution, control and completion of specific projects.
  • Leads the planning and implementation of projects including timelines, risk mitigation, resource allocation.
  • Assembles and coordinates project staff.
  • Manages project budget.
  • Reports on progress to all stakeholders; project progress, problems and solutions.
  • Provides direction and support to project team.
  • Performance Management – Drives performance management process including annual goal setting, evaluations, and Year End review processes; works collaboratively with Senior Manager and Talent on performance management issues.
  • Cultivates strong performance through coaching and performance management.
  • Manages, leads, and mentors staff in carrying out daily operational and career development objectives and goals.
  • Conducts performance discussions that foster trust and elevates performance of direct report.
  • Writes effective performance reviews; demonstrating poise and professionalism in facing resistance or challenges.
  • People Development – Serves as a role model and primary counselor to direct reports.
  • Mentors, coaches and assists in the development of direct reports.
  • Recruits and develops high performing talent; interviews, makes hiring recommendations and coordinates onboarding and training of new hires and transfers.
  • Understands and assesses skill levels to recommend appropriate training and professional development; counsels and motivates direct reports to capitalize on their strengths and improve development areas.
  • Leads and embraces change.
  • Creates an environment that builds accountability for and commitment to meeting objectives; builds trust, confidence and credibility with direct reports, which includes the ability to exercise discretion when dealing with privileged, personal or confidential topics.

Qualifications:

  • Bachelor’s degree
  • 8 – 10 years of relevant experience supervising others in a large corporate environment preferred
  • Excellent written and oral communication skills and attention to detail; strong problem-solver with the ability to develop creative and innovative solutions to complex problems
  • Ability to analyze/interpret difficult situations, and quickly make recommendations for resolution
  • Ability to develop strong working relationships with people of all levels
  • Ability to define and communicate clear business objectives and desired outcomes
  • Strong technical skills and solid understanding of MS Office
  • Ability to work independently and manage multiple priorities
  • Leadership skills; ability to proactively manage client’s needs, address crisis situations and manage change effectively
  • Professional presence with the ability to build credibility and collaborate directly with office leadership
  • Demonstrate ability in team building
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
  • Ability to manage change and act as a change agent
  • Ability to travel to geography offices for special projects as well as other office management activities

For individuals assigned and/or hired to work in New York City, Deloitte is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to New York City and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $88000 to $146670.

You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

You may also be eligible to participate in a sales incentive program, whereby you may be eligible to receive certain incentive compensation amounts based on achievement of certain sales goals set forth each year, subject to the terms and conditions of any applicable program document.


EA_ExpHire

Our people and culture

Our diverse, equitable, and inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and perspectives, and bring more creativity and innovation to help solve our client most complex challenges. This makes Deloitte one of the most rewarding places to work. Learn more about our inclusive culture.

Professional development

From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to build new skills, take on leadership opportunities and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.


As used in this posting, "Deloitte" means Deloitte Services LP, a subsidiary of Deloitte LLP. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

Requisition code: 134205

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