Meeting Coordinator

Administrative & Support Services
Same job available in 5 locations

Westlake, Alabama, United States

Westlake, Arizona, United States

Westlake, Arkansas, United States

Westlake, California, United States

Westlake, Texas, United States

Position Summary

Meeting Coordinator

(Part of Deloitte Meeting & Event Services National Planning team, based at Deloitte University)

If you enjoy the coordinating, planning, and management of meetings and events; are engaging, proactive, and detail-oriented; work well and thrive within a team environment; and are passionate about providing an outstanding customer experience, join us!

Work you’ll do

The Meeting Coordinator will be responsible for assisting the national planning team with a primary focus on Deloitte University meetings and special events. There will be development opportunities to provide planning assistance on meetings, manage special projects and create and drive new processes for the Meeting & Event Services (MES) Team.

Responsibilities include:

  • Collaborate and consult with Meeting Sponsors, Meeting Planners, Deloitte University Operations, and the BHI team to determine appropriate activities that meet the objectives and meeting needs to execute successful events.
  • Assist with special event concept, design, and onsite execution for both Deloitte University property wide events and program specific special
  • Facilitate and drive tasks to assist in the day-to-day operation of national planning at Deloitte University
  • Identify opportunities for efficiencies and streamlining of processes
  • Deliver exceptional client service with a consultative, solutions-oriented approach
  • Forecast management andimpeccable data integrity in the MES meeting management system
  • Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
  • Liaison between meeting stakeholders, vendors, registration, procurement and operations teams; understand and interpret meeting objectives and navigate the firm’s event planning processes on behalf of the meeting sponsor
  • Source appropriate venues on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements
  • Source and secure vendors such as AV, catering, teambuilding, entertainment, décor, speakers, florist, photographer, etc.
  • Procure necessary branded items or marketing collateral based on event needs.
  • Serve as single point of contact for both the event sponsor and the hotel/event venue or Deloitte office operations team
  • On-site support for designated meetings to ensure successful meeting execution
  • Audit and submit all event related invoices for processing

The team

At Deloitte, Meeting & Event Services (MES) is the team of event professionals in planning and registration that provide strategic end-to-end solutions for all Deloitte meeting and event needs. The National Planning team within MES is focused on planning, managing and delivering live meetings at Deloitte University and programs throughout the country with a national audience. Our team members work collaboratively and apply their specialized knowledge and skills to think proactively to provide a holistic customer-centric “experience” for our Deloitte professionals, clients, and guests attending events.

Qualifications

Required:

  • Minimum of 3 years of related meeting or special event experience in a corporate, hospitality, service-oriented or customer-centric environment
  • High school diploma
  • Strong technical skills, including proficiency in Microsoft Office
  • Excellent written and verbal communication/interpersonal skills
  • Excellent critical thinking, decision-making, and conflict resolution skills
  • Effective problem-solving and negotiation skills
  • Willingness to be cross-trained in other processes and areas for back-up support and assume additional responsibilities/projects when necessary and as appropriate
  • Flexible schedule to include coverage of evenings/weekends as event needs dictate
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future

Preferred:

  • Associate/bachelor’s degree
  • Advanced experience in Microsoft Office applications
  • Hospitality/corporate background with focus on event planning

 EA_ExpHire

EA_FA_ExpHire

Our people and culture

Our diverse, equitable, and inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and perspectives, and bring more creativity and innovation to help solve our client most complex challenges. This makes Deloitte one of the most rewarding places to work. Learn more about our inclusive culture.

Professional development

From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to build new skills, take on leadership opportunities and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.


As used in this posting, "Deloitte" means Deloitte Services LP, a subsidiary of Deloitte LLP. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

Requisition code: 109098

SCAM ALERT

Caution against fraudulent job offers!

We have been informed of instances where jobseekers are led to believe of fictitious job opportunities with Deloitte US (“Deloitte”). In one or more such cases, false promises of actual or potential selection, or initiation or completion of the recruitment formalities appear to have been or are being made. Some jobseekers appear to have been asked to pay money to specified bank accounts of individuals or entities as a condition of their selection for a ‘job’ with Deloitte. These individuals or entities are in no way connected with Deloitte and do not represent or otherwise act on behalf of Deloitte.

We would like to clarify that:

  • At Deloitte, ethics and integrity are fundamental and not negotiable.
  • We are against corruption and neither offer bribes nor accept them, nor induce or permit any other party to make or receive bribes on our behalf.
  • We have not authorized any party or person to collect any money from jobseekers in any form whatsoever for promises of getting jobs in Deloitte.
  • We consider candidates on merit and that we provide an equal opportunity to eligible applicants.
  • No one other than designated Deloitte personnel (e.g., a Deloitte recruiter or Deloitte hiring partner) is permitted to extend any job offer from Deloitte.

Anyone who at any time has made or makes any payment to any party in exchange for promises of job or selection for a job with Deloitte or any matter related to this (including those for ‘registration’, ‘verification’ or ‘security deposit’) or otherwise engages with any such person who has made or makes fraudulent promises or offers, does so (or has done so) entirely at their own risk. Deloitte takes no responsibility or liability for any such unauthorized or fraudulent actions or engagements. We encourage jobseekers to exercise caution.