Executive Coordinator

Administrative & Support Services | Business Services

Dallas, Texas, United States

Position Summary

The Executive Coordinator supports the practice’s success by providing various administrative services to our Partners, Principals, and Managing Directors (PPMDs) in a highly collaborative and service-oriented organization. The successful candidate will thrive in a team environment, provide excellent customer service, possess a high degree of self-confidence and executive presence, exercise discretion and diplomacy in all interactions, can proactively anticipate and manage challenges, manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible to changes in schedule and work hours (including flexibility to work overtime as required).  

Expected administrative activities include time and expense management, calendar and mailbox management, travel arrangements, project and meeting coordination, research, and facilitating service requests with other internal and external resource teams and vendors.  Onboarding and training on internal technical applications, platforms, and processes will be provided. 

Your Responsibilities (not limited to the following):

Administrative Support

Deliver exceptional administrative support and customer service in a co-located, team-based environment; adapt methods and behaviors to engage and accommodate client styles and preferences effectively.

Responsible and accountable for managing work and projects, demonstrating management and leadership abilities to maintain momentum and move work forward intuitively. 

Accurately and proactively assess requirements for each project/request. Communicate effectively with requestors and service providers, addressing questions or issues promptly and professionally.

Coordinate work with other national and local resource teams virtually and in person. Develop an understanding of Deloitte’s network of business support services to delegate work requests and partner with other national and regional teams as appropriate to deliver work effectively.

Compose and edit documents and collaborate with appropriate business services teams to format, edit, proofread, and coordinate printing for presentations, proposals, and other client deliverables according to Deloitte brand standards.

Manage time and expense activities to research, enter, and submit on behalf of PPMDs proactively.

Provide Outlook email and calendar support on behalf of PPMDs. Monitor and respond to emails based on PPMDs’ preferences and communication styles. Responsible for calendar meeting scheduling, including identifying and resolving scheduling conflicts.

Proactively manage PPMDs’ domestic and international travel needs, understanding travel preferences and monitoring flights.

Regularly manage sensitive and confidential information appropriately and with high discretion.

Collaborative teaming expectations

Coordinate and provide administrative support as a team for a collective group of clients by applying technical skills and knowledge to use business applications, tools, and processes to share and complete work seamlessly, efficiently, and effectively.  

Promote a teaming culture with shared goals and responsibilities; leverage strengths, specialized skills, and diverse perspectives to help create a high-performing team.

Build positive and productive relationships with PPMD clients and engagement teams, leadership and peers, and Deloitte professionals in all functions at all levels.

Plan, manage, and coordinate time and working hours to accommodate the collective group of client requests and schedules; demonstrate exceptional judgment to adjust and flex hours and address requests with urgency.

Gain and apply knowledge of Deloitte’s policy and procedures, including brand standards, to offer quality support and accurate guidance to the collective group of clients.

Basic Qualifications

Experience demonstrating strong communication and organizational skills and the ability to work in a team environment.

Ability to learn and apply advanced MS Office knowledge and a variety of internal custom business applications (training will be provided).

Preferred experience supporting executives in a large/matrixed corporate environment, relevant customer service experience, or any relevant educational background.

Must be legally authorized to work in the United States without employer sponsorship, now or at any time. 

Required Skills 

Excellent verbal and written communication skills with proper grammar, punctuation, and spelling knowledge.

Exceptional interpersonal skills with the ability to engage and interact in person and virtually with internal and external clients at all levels. Communicates with a positive, “can-do” attitude and professional demeanor.

Attentive listener. Able to use tact and diplomacy in all communications.

Excellent time management skills with the ability to prioritize, effectively multi-task, and be flexible in a changing and evolving environment. Detail-oriented and quality conscious. 

Superior organizational skills and proactive in anticipating business needs; able to identify and contribute to developing efficient process and workflow methods.

Critical and innovative thinker who can navigate gray areas, anticipate problems, formulate solutions, and act accordingly.

Motivated to learn and develop new skills. Able to learn quickly and apply new skills. 




Our people and culture

Our diverse, equitable, and inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and perspectives, and bring more creativity and innovation to help solve our clients' most complex challenges. This makes Deloitte one of the most rewarding places to work. Learn more about our inclusive culture.

Our purpose

Deloitte’s purpose is to make an impact that matters for our clients, our people, and in our communities. We are creating trust and confidence in a more equitable society. At Deloitte, purpose is synonymous with how we work every day. It defines who we are. We are focusing our collective efforts to advance sustainability, equity, and trust that come to life through our core commitments. Learn more about Deloitte's purpose, commitments, and impact.

Professional development

From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to build new skills, take on leadership opportunities and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.

As used in this posting, "Deloitte" means Deloitte Services LP, a subsidiary of Deloitte LLP. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

Requisition code: 140869


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